Temporary Executive Assistant to CEO & Managing Partner (fill in for maternity leave)

Location: San Mateo, CA

Type: Temporary

Min. Experience: Experienced

Figtree Partners, LLC

Temporary Executive Assistant Role | Fill in for EA on Maternity Leave

Dates: May 15, 2018 through November 2018

Job Description:

The ideal candidate is an Executive Assistant who enjoys the challenge of keeping up with the fast pace of a sharp, smart and organized Executive who possesses an operations mind and approach. The Executive is the CEO & Founder of Wiser Solutions and Managing Partner of a small investment firm, Figtree Partners, LLC. The EA will keep this busy executive on track, is a team player with exceptional communication and problem-solving skills. This position requires initiative, attention to detail, strong common sense and a positive spirit. Must be highly organized, flexible, a self-starter and a “no job is too small or too big mentality”. Candidate must be available at least 30+ hours a week.

Responsibilities:

  • High level administrative support
  • Complex calendar management & strong follow up
  • Strong communication skills across multiple types of people
  • Meeting and conference coordination
  • Complicated domestic travel arrangements
  • Provide support with event and meeting planning
  • Some personal support projects
  • Database maintenance
  • Interact with CEOs and high level executives of public & portfolio companies
  • Work closely with the Wiser Executive Team to coordinate meetings, travel, video conferences, etc
  • Maintain regular and reliable work attendance

Skills and Qualifications

  • Ability to multi-task, detail oriented & strong organization skills
  • Strong verbal and written communication skills
  • Outstanding organizational and time management skills
  • Enjoys working closely with other colleagues
  • MSOffice skills (Word, PowerPoint, Excel)
  • Exceptional Outlook email, calendar & contact management skills
  • Poise and confidence
  • Upbeat, positive personality with the ability to laugh during stressful times
  • Financial services & Start Up background a plus
  • 5+ year’s experience as a high level Executive Assistant working with C-Level Executives

Other Duties - Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Travel - Occasionally as needed to/from San Francisco and San Mateo 

Work Environment - This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is required to sit for prolonged periods of time; balance; and stoop, kneel or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The employee is required to operate essential office equipment, such as computer/laptop, phone, printer, copier, keyboard, mouse, and other office equipment on a regular basis.

EEO Statement - Wiser Solutions, Inc. is an Equal Opportunity Employer and prohibits Discrimination, Harassment, and Retaliation of any kind. Wiser Solutions, Inc. is committed to the principle of equal employment opportunity for all employees and applicants, providing a work environment free of discrimination, harassment, and retaliation. All employment decisions at Wiser Solutions, Inc. are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, national origin, family or parental status, disability, genetics, age, sexual orientation, veteran status, or any other status protected by the state, federal, or local law. Wiser Solutions, Inc. will not tolerate discrimination, harassment, or retaliation based on any of these characteristics.

EEO is the Law. Click here to view your rights.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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